Executive Assistant Office Manager Job at AVANT, Frisco, TX

am5uL2lXMlFTNXpGaGZ2c3RxaFNuK0RuT1E9PQ==
  • AVANT
  • Frisco, TX

Job Description

Position Overview:

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Office Manager to join our team. This dual-role position is essential in ensuring the seamless operations of our HQ2 Office and providing high-level support to our senior and local leadership. Responsibilities include managing complex calendars, organizing regional events of all sizes, assisting with tools and processes to keep the teams coordinated and connected, and providing support with various projects.

A successful candidate will help build a positive team environment and establish working relationships inside and outside of the organization. Ability to handle confidential information, maintain professionalism in dealing with executives, and a strong ability to communicate at all levels is necessary. This is a full time position. Front Desk Presence Monday - Thursday | 8:30am - 4:30pm

Key Responsibilities:

Executive Support
  • Provide comprehensive administrative support to members of senior and local leadership* including calendar management, travel arrangements, meeting coordination, correspondence, and expenses (2 Executive Vice Presidents, 1 Senior Vice President, and 1 Departmental Vice President )
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Act as a liaison between senior leadership and various departments
  • Handle confidential information with discretion and professionalism
Office Management
  • Oversee day-to-day operations of the office and maintain local relations with property manager - including building access, system maintenance, cleaning staff, and security
  • Coordinate meeting spaces and desk availability for Avant staff, partners, and providers
  • Plan and organize all in-office events and assist with regional events of all sizes
  • Manage reception duties, including managing guests and regulating foot traffic
  • Work with various departments to manage office financials
  • Serve as BattleLab Technology expert and support IT staff as necessary
  • Handle all incoming and outgoing mail (USPS, FedEx, deliveries)
  • Perform other duties and tasks as assigned


Requirements


  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, Powerpoint) and other productivity tools
  • Strong written and interpersonal communication skills
  • Ability to work independently and handle multiple priorities simultaneously
  • High level of discretion and professionalism
  • Experience with Apple/MacOS, preferred
Benefits :
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Commuter Benefits
  • 401K Match
  • Unlimited PTO
  • Generous Parental Leave
The information contained in this job description is intended to convey information about the essential functions and requirements of the position. It is not an exhaustive list of the skills, efforts, duties, responsibilities, or working conditions associated with the opportunity. in addition, the employee should be able to communicate effectively and in a constructive manner with management, peers and coworkers. AVANT

Job Tags

Full time, Local area,

Similar Jobs

Saxon Global

Azure Cloud Security Engineer Job at Saxon Global

Enterprise Information Security Group Role This position is a new role within the Enterprise Information Security Group (EISG) and is expected to provide technical cloud security engineering and automation support Saxon Global

PODS

CDL Driver-Class B Job at PODS

 ...Clean and inspect containers to ensure they are presentable for delivery to customer* Coordinate rental paperwork and payment with the customer* Communicate with the Driver Lead or Market Manager on customer questions and/or issues; Prepare driver notes as needed*... 

Miami Diabetes and Endocrinology

Endocrinologist Job at Miami Diabetes and Endocrinology

 ...We are seeking a compassionate, skilled, and dedicated Endocrinologist to join our healthcare team in an outpatient clinical setting. This full-time position offers an exciting opportunity to contribute to the expansion of the practice, currently composed of two physicians... 

Midas VIRGINIA BEACH

VA State Inspector Job at Midas VIRGINIA BEACH

 ...and clean. General requirements: Must have own tools . Inspecting, diagnosing and repairing vehicles. Must have 3+ years...  ...diagnosing and repairing brakes, steering, suspension, drivability, electrical, emissions, heating and air conditioning, etc. Additional... 

Clean Harbors

Class B Route Driver Job at Clean Harbors

 ...Safety-Kleen in Salisbury, MA is seeking a Sales and Service Route Driver. In this role will train to drive a Class B box truckto provide onsite service for parts washer machines, pick up containerized hazardous waste, and sell products/services in a defined route...