Job Description

This company is seeking a highly skilled Executive Assistant with proven C-suite experience to ensure the seamless operation of the executive office while providing direct, high-level support to the CEO. As the Executive Assistant to the CEO, you will excel in managing scheduling, communication, personal assistance, and special projects in a fast-paced, dynamic environment. This role requires a proactive problem solver with exceptional listening skills who can drive strategic initiatives and support executive office projects. If you thrive in high-energy teams and enjoy taking on new challenges, apply today!

Key Responsibilities:

• Efficiently manage and optimize the CEO’s schedule and executive office calendar.
• Develop a deep understanding of the business landscape and collaborate across teams on financial and strategic planning initiatives.
• Prepare, edit, and finalize reports using Microsoft Office Suite.
• Conduct research and analyze data for special projects, supporting business development efforts.
• Oversee essential operational duties, including supply inventory, receptionist functions, and record-keeping.
• Serve as a gatekeeper to external contacts, managing incoming inquiries with professionalism.
• Actively listen and take detailed meeting notes to identify key themes requiring leadership’s attention.
• Plan and coordinate events, meetings, and company-wide gatherings, handling vendor selection, catering, communication, and logistics.

Why You’ll Love Working Here:

• Comprehensive benefits including medical, dental, and vision insurance, a 401(k) plan, and PTO.
• Consistently recognized as one of the "Best Places to Work."

What We’re Looking For:

• Experienced. Bachelor’s degree preferred, with 2-5 years of dedicated Executive Assistant experience, including direct support to C-suite executives.
• Discreet. You operate with the highest level of confidentiality and professionalism.
• Proactive. You take ownership of projects and communicate effectively with department heads.
• Tech-savvy. You are highly proficient in Microsoft Office Suite and quick to learn new software.
• Trusted advisor. The CEO seeks an Executive Assistant who provides strategic support and contributes as a valued team member.
• Sharp and agile. You stay one step ahead in a fast-moving environment and thrive under pressure.
• Patient and resilient. You remain composed under pressure and provide steady, professional guidance to keep the executive focused and operations running smoothly.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs