Job Description

About the Company:

Upper Echelon Products© (UEP) is a trailblazing e-commerce leader, driven by innovation, data, and a passion for redefining excellence. We’re seeking an extraordinary Executive Assistant to serve as the CEO’s exclusive partner, amplifying their impact and propelling UEP’s ambitious vision forward in the fast-paced world of e-commerce.

About the Role:

This is a rare opportunity for a dynamic, results-obsessed professional to redefine what it means to be an Executive Assistant. As the CEO’s strategic ally, you’ll be 100% dedicated to maximizing their effectiveness, with a primary focus on accelerating UEP’s growth and a secondary role in supporting personal priorities to ensure peak performance. Based in Austin, you’ll collaborate in-office when the CEO is present, orchestrating workflows, driving efficiency, and fostering strategic connections with precision and flair. This isn’t a typical EA role—it’s a high-stakes partnership for someone who thrives on pushing boundaries and mastering the art of optimization.

Responsibilities:

• Strategic Workflow Design: Architect the CEO’s days and weeks for maximum impact, managing their calendar, prioritizing high-value tasks, and ensuring seamless execution of critical projects.
• Productivity Amplification: Track time allocation with a tailored framework, providing actionable insights to sharpen focus and drive UEP’s strategic goals.
• Performance Optimization: Support the CEO’s high-performance lifestyle by coordinating wellness initiatives (e.g., nutrition, fitness schedules, recovery protocols) to sustain energy and clarity.
• Insight Curation: Synthesize complex materials (e.g., industry trends, strategic plans) into concise, actionable summaries for the CEO and leadership team.
• Proactive Problem-Solving: Conduct research or leverage AI tools to tackle challenges, delivering solutions that save time and fuel progress.
• Meeting Mastery: Prepare targeted briefs for recurring meetings, capturing prior discussions and action items to enhance leadership and team alignment.
• Data-Driven Updates: Learn to extract and analyze key company metrics, track milestones on major initiatives, and facilitate CEO input to sustain momentum.
• Actionable Follow-Ups: Manage follow-ups with internal teams and external partners on the CEO’s behalf, ensuring alignment and accountability.
• Habit Reinforcement: Support the CEO in building and sustaining high-impact habits using a custom framework, fostering discipline and growth.
• Relationship Building: Cultivate strategic connections by coordinating intentional interactions, and scheduling high-value engagements that strengthen UEP’s network.
• Holistic Support (As Needed): Occasionally assist with tasks that enhance the CEO’s focus on UEP’s priorities, ensuring a seamless partnership.

Qualifications:

• Proven EA experience supporting a C-level executive, with expertise in calendar management, task prioritization, and productivity enhancement.
• Strong research and problem-solving skills, with comfort using AI tools to streamline tasks.
• Proficiency in Excel/Google Sheets and task management platforms, with an ability to analyze data and present insights.
• Exceptional written and verbal communication for crafting briefs, updates, and professional correspondence.
• A proactive, high-energy mindset, with a passion for driving impact and embracing challenges.

Preferred Skills:

• Efficiency Expert: You’re passionate about optimizing time and resources, with mastery of tools like Excel/Google Sheets, task management platforms (e.g., ClickUp, Notion), and workflow strategies.
• Performance Advocate: You’re energized by the science of peak performance, with an interest in supporting wellness initiatives like nutrition or fitness to unlock potential.
• Tech Trailblazer: You’re a fast learner, fluent in AI, data analytics, and research, with a curiosity for technology and innovation that drives results.
• Strategic Thinker: You’re an exceptional problem-solver, quick to master complex challenges, and skilled at delivering clear, concise communication in dynamic settings.
• Data-Savvy: You’re comfortable analyzing data and eager to learn how to pull actionable insights from company metrics.
• Austin-Based Collaborator: You’re based in or willing to relocate to Austin, excited to build a close partnership through in-office collaboration when the CEO is present (relocation support available).
• E-Commerce Enthusiast: You’re familiar with or eager to dive into the fast-paced world of e-commerce, ready to align with UEP’s mission.

Equal Opportunity Statement:

Upper Echelon Products is an equal opportunity employer and does not discriminate on the basis of age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic prohibited by applicable law.

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