Job Description
About the job Executive Assistant/Office Manager
Job Description: Executive Assistant/Office Manager Location: Tulsa, Oklahoma (In-office)
Salary: $55,000-$65,000 annually (based on experience)
About Us: SBCS has partnered with a growing firm looking to add a highly organized and proactive
Executive Assistant/Office Manager to support their growing team. This individual will play a vital role in ensuring the smooth operation of our office, acting as the glue that keeps our dynamic team engaged, organized, and motivated.
Key Responsibilities - Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements for staff and leadership.
- Office Supply Management: Manage office inventory, including ordering supplies and tracking usage.
- Visitor Reception: Greet and direct visitors professionally to ensure a welcoming environment.
- Administrative Support: Handle mail distribution, prepare documents, and maintain filing systems.
- Communication Management: Manage phone calls, email correspondence, and internal communication.
- Facilities Management: Oversee office maintenance, repairs, and equipment needs.
- Budgeting and Expense Tracking: Monitor office budgets, process invoices, and track expenses.
- HR Support: Assist with onboarding new employees, maintaining records, and coordinating administrative tasks with HR.
- Event Planning: Plan and organize company events, meetings, and conferences.
- Team Leadership: Provide support and guidance to administrative staff, delegating tasks effectively.
- Morale Management: Act as the "mom" of the office by fostering team engagement, bringing meals during long project hours, and ensuring a positive work environment.
Required Skills and Qualifications - Organizational Excellence: Proven ability to manage multiple tasks and meet deadlines with precision.
- Strong Communication Skills: Effective verbal and written communication for interacting with team members and clients.
- Detail-Oriented: High attention to accuracy in administrative tasks.
- Tech Proficiency: Skilled in Microsoft Office Suite, including Word, Excel, and Outlook.
- Problem Solver: Ability to anticipate and resolve administrative challenges independently.
- Leadership Ability: Experience guiding and motivating administrative staff.
Why?- Be part of a fast-growing company
- Work in a collaborative, team-oriented environment where your contributions make a real impact.
- Enjoy a supportive and flexible workplace that values balance and well-being.
If youre ready to take on a rewarding role that combines leadership, organization, and team-building, we'd love to hear from you!
Join us and help keep our team running smoothly so we can focus on our clients. Benefits: Comprehensive health and wellness package, 3% 401(k) match, federal holidays, and generous PTO policy Strategic Business Consulting Services
Job Tags
Holiday work, Flexible hours,