Job Description

Career Opportunities with Pierce Goodwin Alexander & Linville, Inc.

A great place to work.

Share with friends or Subscribe!

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

Office Administrator/Marketing Assistant

PGAL is an international design firm specializing in architecture, interior architecture, engineering, and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open, and we offer the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in administration, design, project delivery, entrepreneurship, leadership, and life.

We are seeking a reliable and detail-oriented Office Administrator/Marketing Assistant responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management, office staff, and marketing efforts.

Responsibilities:
Include, but not limited to,
- Assist principals and staff in all administrative functions
- Answer/direct all incoming phone calls and greet all office visitors professionally and courteously
- Maintain and assist with paper and electronic files
- Coordinate meetings, presentations, travel, client management, and conference calls
- Assist with tracking and researching future clients, projects, markets, staff, etc.
- Assist with logging all RFIs and shop drawings in Newforma
- Prepare contracts, AIA documents, and proposals, and construction contract administration
- Partner with the Accounting Department for all invoicing
- Partner with the Marketing Department on proposal coordination, conference attendance/coordination, etc.
- Maintain building security by following procedures and maintaining a clean reception area
- Receive and distribute daily mail and notifications for packages
- Prepare outgoing mail and arrange for outgoing deliveries by courier and FedEx
- Assist with office meetings, schedule lunch-n-learns, order food, and special in-house events
- Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weekly
- Monitor and maintain office and kitchen/coffee supplies
- Coordinate and maintain offsite storage
- Coordinate vendor maintenance and repair
- Other duties as assigned

Qualifications:
- Must be a reliable self-starter and have a strong service-oriented demeanor
- High school education or equivalent
- 3+ years of relevant experience in A/E/C or allied industry preferred
- Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (InDesign preferred)
- Experience with graphic design, AIA contracts, and Newforma is a plus
- Experience in a busy office environment
- Must present a professional presence and demeanor that is reflective of a corporate office environment
- Excellent verbal communication skills and phone etiquette
- Ability to work at a fast pace, handling multiple tasks efficiently and on time
- Must be perceptive with the ability to communicate professionally, relating to individuals at all levels within the firm
- Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems
- Must be legally authorized to work in the United States for any employer without sponsorship

PGAL offers a comprehensive benefits package that includes medical, dental, vision, disability, life, flexible spending accounts, a 401(k), and profit sharing. We also offer PTO and paid family leave.

If you are highly motivated, detail-oriented, and enthusiastic, able to prioritize, organize, and maintain a positive attitude in a fast-paced environment, please apply.

An Equal Opportunity Employer/Veterans/Disabled

Job Tags

Similar Jobs